Detailed event budget breakdown with estimated and actual costs for various expense categories.
Event budget table showing estimated and actual expenses across categories like site, refreshments, decorations, and program.
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Show Answer Key & Explanations
Step-by-step solution for: Free budget templates | Microsoft Create
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Show Answer Key & Explanations
Step-by-step solution for: Free budget templates | Microsoft Create
Looking at the image, we have an Event Budget with four main expense categories:
1. Site
2. Refreshments
3. Decorations
4. Program
Each category has Estimated and Actual cost columns. The goal is to complete the budget by filling in missing values, especially since the “TOTAL EXPENSES” row shows:
- Estimated: $882.00
- Actual: $302.00
We’ll need to fill in all missing estimated and actual values so that the subtotals and grand total match.
---
## Step 1: Analyze “Site” Category
Items:
- Room and hall fees: Estimated = $500.00, Actual = ?
- Site staff: Estimated = ?, Actual = ?
- Equipment: Estimated = ?, Actual = ?
- Tables and chairs: Estimated = ?, Actual = ?
→ Total Estimated for Site = $500.00 (given)
→ Total Actual for Site = $0.00 (given)
Since the total estimated is $500.00 and “Room and hall fees” is already $500.00, this implies that all other Site items (staff, equipment, tables/chairs) must have $0.00 estimated cost.
Similarly, since total actual is $0.00, all actual costs for Site must be $0.00.
✔ So we fill in:
- Site staff: Est. $0.00, Act. $0.00
- Equipment: Est. $0.00, Act. $0.00
- Tables and chairs: Est. $0.00, Act. $0.00
---
## Step 2: Analyze “Refreshments”
Items:
- Food: Estimated = ?, Actual = ?
- Drinks: Estimated = $20.00, Actual = ?
- Linens: Estimated = ?, Actual = $20.00
- Staff and gratuities: Estimated = ?, Actual = ?
- Total Estimated = $20.00
- Total Actual = $1.00
Total estimated = $20.00 → We already have “Drinks” = $20.00 estimated → So all other items must be $0.00 estimated.
Total actual = $1.00 → We have “Linens” = $20.00 actual → Wait, that’s a problem!
Conflict!
If Linens actual = $20.00, but total actual for Refreshments is only $1.00, then this is impossible unless there’s a typo or misalignment.
But looking again — perhaps the “$20.00” under Linens is actually meant to be Estimated, not Actual? Because:
- The “Actual” column for Linens is blank in the image, and the “$20.00” appears under “Estimated” column for Linens.
- Let me re-examine the image structure.
Actually, upon closer inspection of the table layout:
In the “Refreshments” section:
- Food: Est: ?, Act: ?
- Drinks: Est: $20.00, Act: ?
- Linens: Est: ?, Act: $20.00 ← This is under “Actual” column
- Staff and gratuities: Est: ?, Act: ?
- Total: Est: $20.00, Act: $1.00
So Linens actual = $20.00, but total actual = $1.00 → This is mathematically impossible unless the $20.00 is a mistake.
Given that the total estimated is $20.00, and Drinks are estimated at $20.00, it makes sense that all other refreshment items have $0.00 estimated.
For actuals: Total actual = $1.00. If Linens actual = $20.00, that alone exceeds the total. So likely, the $20.00 under Linens is actually the Estimated value, not Actual.
Let’s assume it’s a formatting error in the image, and Linens Estimated = $20.00, and Actual is unknown.
But then total estimated would be at least $20.00 (Drinks) + $20.00 (Linens) = $40.00, which contradicts the total estimated of $20.00.
Alternatively, maybe “Linens” is under “Actual” column by mistake, and should be $0.00 actual.
The only way for the numbers to make sense is:
→ Total estimated = $20.00 → All items except Drinks must be $0.00 estimated.
→ Total actual = $1.00 → Only one item can have actual cost, and it must be $1.00.
So let’s assume:
- Drinks: Est = $20.00, Act = $1.00
- All others: Est = $0.00, Act = $0.00
And the “$20.00” under Linens Actual is a typo or misplaced value — perhaps it was meant to be under Estimated for another item, but doesn’t fit.
To resolve this logically and make totals work:
✔ Fill in:
- Food: Est $0.00, Act $0.00
- Drinks: Est $20.00, Act $1.00
- Linens: Est $0.00, Act $0.00
- Staff and gratuities: Est $0.00, Act $0.00
This gives:
- Total Estimated = $20.00 ✓
- Total Actual = $1.00 ✓
We ignore the $20.00 under Linens Actual as an error — otherwise the budget is inconsistent.
---
## Step 3: Analyze “Decorations”
Items:
- Flowers: Est = $200.00, Act = $300.00
- Candles: Est = ?, Act = ?
- Lighting: Est = ?, Act = ?
- Balloons: Est = ?, Act = ?
- Paper supplies: Est = ?, Act = ?
- Total Estimated = ? (not given)
- Total Actual = ? (not given)
We don’t have subtotal for Decorations, but we know Grand Total Estimated = $882.00, and we can calculate from other categories.
First, let’s find what’s left for Decorations estimated.
From Site: $500.00
From Refreshments: $20.00
From Program: ?
We’ll come back after Program.
---
## Step 4: Analyze “Program”
Items:
- Performers: Est = ?, Act = ?
- Speakers: Est = $30.00, Act = ?
- Travel: Est = ?, Act = ?
- Hotel: Est = ?, Act = ?
- Other: Est = ?, Act = ?
- Total Estimated = ? (not given)
- Total Actual = ? (not given)
Again, no subtotal given.
---
## Step 5: Use Grand Totals to Back-Calculate
Grand Total Estimated = $882.00
We have:
- Site: $500.00
- Refreshments: $20.00
→ So Decorations + Program Estimated = $882 - $500 - $20 = $362.00
Grand Total Actual = $302.00
We have:
- Site: $0.00
- Refreshments: $1.00
→ So Decorations + Program Actual = $302 - $0 - $1 = $301.00
Now look at Decorations:
Flowers: Est $200.00, Act $300.00
That means:
→ Decorations Estimated = $200.00 + (Candles + Lighting + Balloons + Paper supplies estimated)
→ Decorations Actual = $300.00 + (others actual)
But total Decorations + Program Estimated = $362.00
→ So if Decorations Est ≥ $200.00, then Program Est ≤ $162.00
Similarly, Decorations Actual = $300.00 + others → already $300.00, and total Decorations + Program Actual = $301.00 → so Program Actual must be $1.00, and all other Decoration items must have $0.00 actual cost.
Also, since Decorations Actual = $300.00 (from Flowers) + $0.00 (others) = $300.00, and total Decorations + Program Actual = $301.00 → Program Actual = $1.00.
Now for estimated:
Decorations Estimated = $200.00 (Flowers) + X
Program Estimated = $30.00 (Speakers) + Y
Total = $200 + X + 30 + Y = $230 + X + Y = $362 → So X + Y = $132
Where X = estimated for Candles, Lighting, Balloons, Paper supplies
Y = estimated for Performers, Travel, Hotel, Other
We don’t have enough info to split X and Y, but we can assume minimal costs or zero for unspecified items to make it work.
The simplest assumption: All other items in Decorations and Program have $0.00 estimated and actual costs, except:
- Decorations: Flowers = $200 est, $300 act
- Program: Speakers = $30 est, and we need Program actual = $1.00 → so perhaps Speakers actual = $1.00
Then:
Decorations Estimated = $200.00
Program Estimated = $30.00
Total = $230.00 → but we needed $362.00 → missing $132.00
So we must assign the remaining $132.00 to other items.
Perhaps “Performers” in Program is the big cost.
Let’s assume:
- Performers: Est = $132.00, Act = $0.00
- All others: Est = $0.00, Act = $0.00
Then:
Program Estimated = $30 (Speakers) + $132 (Performers) = $162.00
Decorations Estimated = $200.00
Total = $200 + $162 = $362.00 ✓
Program Actual = $1.00 (we can assign to Speakers)
Decorations Actual = $300.00 (Flowers)
Total = $301.00 ✓
Perfect.
---
## Final Filled Values:
- Room and hall fees: Est $500.00, Act $0.00
- Site staff: Est $0.00, Act $0.00
- Equipment: Est $0.00, Act $0.00
- Tables and chairs: Est $0.00, Act $0.00
- Total: Est $500.00, Act $0.00
- Food: Est $0.00, Act $0.00
- Drinks: Est $20.00, Act $1.00
- Linens: Est $0.00, Act $0.00 *(ignore the $20.00 listed under actual — assumed error)*
- Staff and gratuities: Est $0.00, Act $0.00
- Total: Est $20.00, Act $1.00
- Flowers: Est $200.00, Act $300.00
- Candles: Est $0.00, Act $0.00
- Lighting: Est $0.00, Act $0.00
- Balloons: Est $0.00, Act $0.00
- Paper supplies: Est $0.00, Act $0.00
- Total: Est $200.00, Act $300.00
- Performers: Est $132.00, Act $0.00
- Speakers: Est $30.00, Act $1.00
- Travel: Est $0.00, Act $0.00
- Hotel: Est $0.00, Act $0.00
- Other: Est $0.00, Act $0.00
- Total: Est $162.00, Act $1.00
---
## Verify Grand Totals:
Estimated Total:
- Site: $500
- Refreshments: $20
- Decorations: $200
- Program: $162
→ Total = $500 + $20 + $200 + $162 = $882.00 ✓
Actual Total:
- Site: $0
- Refreshments: $1
- Decorations: $300
- Program: $1
→ Total = $0 + $1 + $300 + $1 = $302.00 ✓
---
✔ All values are now consistent and balanced.
---
## Summary of Solution:
The budget had inconsistencies (especially in Refreshments), which we resolved by assuming the $20.00 under Linens Actual was an error and should be $0.00. We then allocated the remaining estimated amount ($132.00) to “Performers” in the Program category to balance the totals. All other unspecified items were set to $0.00 estimated and actual to maintain consistency.
This results in a fully balanced event budget matching the given totals.
---
Final Answer:
All missing values filled as above. Key assignments:
- Site: All non-room items = $0.00 est/act
- Refreshments: Only Drinks have cost ($20 est, $1 act); others $0.00
- Decorations: Only Flowers have cost ($200 est, $300 act); others $0.00
- Program: Performers = $132 est, $0 act; Speakers = $30 est, $1 act; others $0.00
✔ Grand totals verified: Estimated $882.00, Actual $302.00
1. Site
2. Refreshments
3. Decorations
4. Program
Each category has Estimated and Actual cost columns. The goal is to complete the budget by filling in missing values, especially since the “TOTAL EXPENSES” row shows:
- Estimated: $882.00
- Actual: $302.00
We’ll need to fill in all missing estimated and actual values so that the subtotals and grand total match.
---
## Step 1: Analyze “Site” Category
Items:
- Room and hall fees: Estimated = $500.00, Actual = ?
- Site staff: Estimated = ?, Actual = ?
- Equipment: Estimated = ?, Actual = ?
- Tables and chairs: Estimated = ?, Actual = ?
→ Total Estimated for Site = $500.00 (given)
→ Total Actual for Site = $0.00 (given)
Since the total estimated is $500.00 and “Room and hall fees” is already $500.00, this implies that all other Site items (staff, equipment, tables/chairs) must have $0.00 estimated cost.
Similarly, since total actual is $0.00, all actual costs for Site must be $0.00.
✔ So we fill in:
- Site staff: Est. $0.00, Act. $0.00
- Equipment: Est. $0.00, Act. $0.00
- Tables and chairs: Est. $0.00, Act. $0.00
---
## Step 2: Analyze “Refreshments”
Items:
- Food: Estimated = ?, Actual = ?
- Drinks: Estimated = $20.00, Actual = ?
- Linens: Estimated = ?, Actual = $20.00
- Staff and gratuities: Estimated = ?, Actual = ?
- Total Estimated = $20.00
- Total Actual = $1.00
Total estimated = $20.00 → We already have “Drinks” = $20.00 estimated → So all other items must be $0.00 estimated.
Total actual = $1.00 → We have “Linens” = $20.00 actual → Wait, that’s a problem!
Conflict!
If Linens actual = $20.00, but total actual for Refreshments is only $1.00, then this is impossible unless there’s a typo or misalignment.
But looking again — perhaps the “$20.00” under Linens is actually meant to be Estimated, not Actual? Because:
- The “Actual” column for Linens is blank in the image, and the “$20.00” appears under “Estimated” column for Linens.
- Let me re-examine the image structure.
Actually, upon closer inspection of the table layout:
In the “Refreshments” section:
- Food: Est: ?, Act: ?
- Drinks: Est: $20.00, Act: ?
- Linens: Est: ?, Act: $20.00 ← This is under “Actual” column
- Staff and gratuities: Est: ?, Act: ?
- Total: Est: $20.00, Act: $1.00
So Linens actual = $20.00, but total actual = $1.00 → This is mathematically impossible unless the $20.00 is a mistake.
Given that the total estimated is $20.00, and Drinks are estimated at $20.00, it makes sense that all other refreshment items have $0.00 estimated.
For actuals: Total actual = $1.00. If Linens actual = $20.00, that alone exceeds the total. So likely, the $20.00 under Linens is actually the Estimated value, not Actual.
Let’s assume it’s a formatting error in the image, and Linens Estimated = $20.00, and Actual is unknown.
But then total estimated would be at least $20.00 (Drinks) + $20.00 (Linens) = $40.00, which contradicts the total estimated of $20.00.
Alternatively, maybe “Linens” is under “Actual” column by mistake, and should be $0.00 actual.
The only way for the numbers to make sense is:
→ Total estimated = $20.00 → All items except Drinks must be $0.00 estimated.
→ Total actual = $1.00 → Only one item can have actual cost, and it must be $1.00.
So let’s assume:
- Drinks: Est = $20.00, Act = $1.00
- All others: Est = $0.00, Act = $0.00
And the “$20.00” under Linens Actual is a typo or misplaced value — perhaps it was meant to be under Estimated for another item, but doesn’t fit.
To resolve this logically and make totals work:
✔ Fill in:
- Food: Est $0.00, Act $0.00
- Drinks: Est $20.00, Act $1.00
- Linens: Est $0.00, Act $0.00
- Staff and gratuities: Est $0.00, Act $0.00
This gives:
- Total Estimated = $20.00 ✓
- Total Actual = $1.00 ✓
We ignore the $20.00 under Linens Actual as an error — otherwise the budget is inconsistent.
---
## Step 3: Analyze “Decorations”
Items:
- Flowers: Est = $200.00, Act = $300.00
- Candles: Est = ?, Act = ?
- Lighting: Est = ?, Act = ?
- Balloons: Est = ?, Act = ?
- Paper supplies: Est = ?, Act = ?
- Total Estimated = ? (not given)
- Total Actual = ? (not given)
We don’t have subtotal for Decorations, but we know Grand Total Estimated = $882.00, and we can calculate from other categories.
First, let’s find what’s left for Decorations estimated.
From Site: $500.00
From Refreshments: $20.00
From Program: ?
We’ll come back after Program.
---
## Step 4: Analyze “Program”
Items:
- Performers: Est = ?, Act = ?
- Speakers: Est = $30.00, Act = ?
- Travel: Est = ?, Act = ?
- Hotel: Est = ?, Act = ?
- Other: Est = ?, Act = ?
- Total Estimated = ? (not given)
- Total Actual = ? (not given)
Again, no subtotal given.
---
## Step 5: Use Grand Totals to Back-Calculate
Grand Total Estimated = $882.00
We have:
- Site: $500.00
- Refreshments: $20.00
→ So Decorations + Program Estimated = $882 - $500 - $20 = $362.00
Grand Total Actual = $302.00
We have:
- Site: $0.00
- Refreshments: $1.00
→ So Decorations + Program Actual = $302 - $0 - $1 = $301.00
Now look at Decorations:
Flowers: Est $200.00, Act $300.00
That means:
→ Decorations Estimated = $200.00 + (Candles + Lighting + Balloons + Paper supplies estimated)
→ Decorations Actual = $300.00 + (others actual)
But total Decorations + Program Estimated = $362.00
→ So if Decorations Est ≥ $200.00, then Program Est ≤ $162.00
Similarly, Decorations Actual = $300.00 + others → already $300.00, and total Decorations + Program Actual = $301.00 → so Program Actual must be $1.00, and all other Decoration items must have $0.00 actual cost.
Also, since Decorations Actual = $300.00 (from Flowers) + $0.00 (others) = $300.00, and total Decorations + Program Actual = $301.00 → Program Actual = $1.00.
Now for estimated:
Decorations Estimated = $200.00 (Flowers) + X
Program Estimated = $30.00 (Speakers) + Y
Total = $200 + X + 30 + Y = $230 + X + Y = $362 → So X + Y = $132
Where X = estimated for Candles, Lighting, Balloons, Paper supplies
Y = estimated for Performers, Travel, Hotel, Other
We don’t have enough info to split X and Y, but we can assume minimal costs or zero for unspecified items to make it work.
The simplest assumption: All other items in Decorations and Program have $0.00 estimated and actual costs, except:
- Decorations: Flowers = $200 est, $300 act
- Program: Speakers = $30 est, and we need Program actual = $1.00 → so perhaps Speakers actual = $1.00
Then:
Decorations Estimated = $200.00
Program Estimated = $30.00
Total = $230.00 → but we needed $362.00 → missing $132.00
So we must assign the remaining $132.00 to other items.
Perhaps “Performers” in Program is the big cost.
Let’s assume:
- Performers: Est = $132.00, Act = $0.00
- All others: Est = $0.00, Act = $0.00
Then:
Program Estimated = $30 (Speakers) + $132 (Performers) = $162.00
Decorations Estimated = $200.00
Total = $200 + $162 = $362.00 ✓
Program Actual = $1.00 (we can assign to Speakers)
Decorations Actual = $300.00 (Flowers)
Total = $301.00 ✓
Perfect.
---
## Final Filled Values:
Site
- Room and hall fees: Est $500.00, Act $0.00
- Site staff: Est $0.00, Act $0.00
- Equipment: Est $0.00, Act $0.00
- Tables and chairs: Est $0.00, Act $0.00
- Total: Est $500.00, Act $0.00
Refreshments
- Food: Est $0.00, Act $0.00
- Drinks: Est $20.00, Act $1.00
- Linens: Est $0.00, Act $0.00 *(ignore the $20.00 listed under actual — assumed error)*
- Staff and gratuities: Est $0.00, Act $0.00
- Total: Est $20.00, Act $1.00
Decorations
- Flowers: Est $200.00, Act $300.00
- Candles: Est $0.00, Act $0.00
- Lighting: Est $0.00, Act $0.00
- Balloons: Est $0.00, Act $0.00
- Paper supplies: Est $0.00, Act $0.00
- Total: Est $200.00, Act $300.00
Program
- Performers: Est $132.00, Act $0.00
- Speakers: Est $30.00, Act $1.00
- Travel: Est $0.00, Act $0.00
- Hotel: Est $0.00, Act $0.00
- Other: Est $0.00, Act $0.00
- Total: Est $162.00, Act $1.00
---
## Verify Grand Totals:
Estimated Total:
- Site: $500
- Refreshments: $20
- Decorations: $200
- Program: $162
→ Total = $500 + $20 + $200 + $162 = $882.00 ✓
Actual Total:
- Site: $0
- Refreshments: $1
- Decorations: $300
- Program: $1
→ Total = $0 + $1 + $300 + $1 = $302.00 ✓
---
✔ All values are now consistent and balanced.
---
## Summary of Solution:
The budget had inconsistencies (especially in Refreshments), which we resolved by assuming the $20.00 under Linens Actual was an error and should be $0.00. We then allocated the remaining estimated amount ($132.00) to “Performers” in the Program category to balance the totals. All other unspecified items were set to $0.00 estimated and actual to maintain consistency.
This results in a fully balanced event budget matching the given totals.
---
Final Answer:
All missing values filled as above. Key assignments:
- Site: All non-room items = $0.00 est/act
- Refreshments: Only Drinks have cost ($20 est, $1 act); others $0.00
- Decorations: Only Flowers have cost ($200 est, $300 act); others $0.00
- Program: Performers = $132 est, $0 act; Speakers = $30 est, $1 act; others $0.00
✔ Grand totals verified: Estimated $882.00, Actual $302.00
Parent Tip: Review the logic above to help your child master the concept of event planning budget worksheet.
